Is your company safe from data breaches?
Nowadays, businesses generate a large volume of information. The increase in the number of data that a company manages is exponential throughout its life cycle, which makes its treatment and storage difficult. So much so, that many entities find themselves in a situation of overflow when they have to face this excessive growth of data caused by their usual daily activity.
In a world that tends towards interconnection, it seems increasingly difficult to maintain privacy, something that is especially important when it includes the security of our customers. All this requires a special effort on the part of companies, which are forced to strengthen their protection systems.
On the other hand, multiple options have emerged that can help us deal with this vulnerability, such as free data recovery software, the generation of backup copies, or encryption systems. Here, we want to highlight what information a company generates and we will also learn about data management – 4 essential steps to its protection.
What information does a company generate?
– Data and documents of the entity itself
– Information and data of employees, partners, or owners
– Information from third parties (customers, partners, suppliers, …)
– Relationship documents between the parties (Contracts, communications, messages, …)
Management and accounting applications, CRM or ERP, the corporate Intranet, email, access controllers, mobile APPS, or any other database or computer application used by a business, stores information and sensitive data, the availability of which conditions the present and, above all, the future of the company.
Excel, Word, PDF or access files, digitized documents, customer, partner, and supplier files, corporate social profiles, accounting and bank accounts, user credentials, etc. all fall under sensitive documents that are stored in such systems as well.
A company generates a number of files with relevant information and data that it stores in a multitude of devices or which can be accessed by different users (in the case of being hosted in the cloud) and on which the success of your business depends.
Where is this information stored?
– Physical devices
– Virtualized environments
– Data centers
– Storage cabins
As we say, companies store the information and data that they generate every day in a multitude of locations, equipment, or devices. This implies certain chaos in the face of the administration and management of such a volume of information.
At the same time, it often implies unnecessary cost overruns, process slowdowns, data duplication, and greater difficulty in accessing the information required at any given time or even data loss.
Is the information generated and stored by my company safe?
Information is the main asset of organizations. For this reason, a specialized security and data protection deployment is required. Data security requires technological solutions and procedures appropriate to each specific situation.
It is essential to ensure high availability, business continuity, and optimal recovery from physical or digital disasters.
Data management, the key to its protection: 4 essential steps
Ensuring privacy and data protection is strategic for all organizations, which have to find a balance between security and agility. To do this, they have to understand data protection as a business process just like other critical areas such as marketing and sales, accounting, or customer service.
Data is an asset for any organization and, as its value contribution increases, the concern to protect it grows and, furthermore, we must not forget that privacy is a fundamental right of people. Guaranteeing the privacy of the data and its protection requires proper management.
Experts have gathered the keys to the critical points that must be focused on to ensure that the information that companies handle is safe and that the appropriate policies can be articulated for privacy and protection.
Importance of keeping your company’s data safe has been set clear, and for this reason we present various alternatives that will be very useful to you. Discover them:
The main privacy challenge is knowing what data to protect and with what intensity. The amount of information reaching companies is growing in recent times with the proliferation of 5G and the rise of virtual conferences.
Understanding the impact of data sensitivity or privacy correctly is going to be crucial. Although each company processes and classifies data according to its own needs and regulations, security controls and policies related to said classifications are necessary, which help companies to better protect themselves against possible threats and vulnerabilities.
Proactive data governance:
There are two types of strategies when it comes to data management: reactive and proactive. The former is limited to practically reacting, retrospectively, to comply with changes in regulations, while companies that opt for the latter actively manage their data and use the information strategically.
In the current situation, in which we manage an inordinate amount of data on a daily basis and scenarios that were unpredictable until recently, proactivity is essential. Anticipating and working well with the data when it arrives at the organization is essential to protect the information. And it is not a technical problem, but an organizational decision.
Many companies are no longer in the office and have their network environment carefully controlled. Remote access and VPN use are becoming more and more common.
The information is no longer on the company network, but can also be stored on our personal computers or other devices, which are much less controllable. The future goes through government sandboxes to ensure privacy and data security.
Last but not least, we recommend using robust encryption systems for all especially sensitive or private information, preventing access to these files from other people. Before accessing files from other unknown persons, it is advisable to use Nuwber where you can find the sender and check if you can trust them. One malicious file can ruin the whole system.
Encryption is nothing more than a mechanism by which we convert certain information into something unreadable, requiring a password or code for access. Therefore, you must make sure to keep that key safe by using a suitable encryption algorithm, difficult to guess.
We hope that the information provided here has been useful to you!